Owner FAQ

Our years of experience in maximizing homeowner value. Property management is our principle activity. We have has been in business since 1991 and are locally owned and managed. Our management provides peace of mind to the property owner knowing we operate with their best interest.

We are a licensed real estate corporation by the State of Florida. Our founders are licensed Brokers’ in addition each of the principals hold a Community Associated Manager license. In the years of providing service, our staff and company have grown tenfold. FlaRent Inc. operates under the philosophy that service is our only product. Loyalty and responsibility to the property owner and prompt courteous service to the tenants is responsible for our success.

Our fees may vary; therefore, we would like to offer you a no-obligation rent market analysis by taking an honest, thorough, and comprehensive look at your real estate portfolio and financial goals.

We use comparative rental analysis. The results are shared and discussed among our property manager staff and utilized in determining rental values for new and existing rental properties. This results in minimal vacancies while obtaining the highest rents for our clientele.

All proposed tenants over 18 are screened for credit, criminal, employment and rental history. We use a credit background licensed company for the reports. The rental and employment are followed up by our office staff for further verification. Each applicant must complete a standard and all-encompassing application form either on our site or in our office and must meet our “Credit Criteria” application standard and be within the minimum income requirements. There is no fee to you for this screening applicant pays for this process.

We utilize both visual, meaning FOR RENT sign on property and electronic meaning internet advertising. We advertise your property using pictures and information on our website. Our contract with our internet company provides our advertising to be applied to most free sites on the internet. Through this type of advertising, we may be contacted directly off any ad by the potential tenant. We find these two forms very advantageous for securing a tenant and there is no cost to you. We do suggest for broader coverage an additional internet advertiser which is not included as no charge, as it is a paid site, but provides the property with greater exposure in more areas.

Several factors are involved: the size, location and overall condition of the property, the asking price relative to that of comparable properties in your neighborhood, and the time of year. However, the market time for renting is generally much shorter than the time required selling the same property, and landlords can usually expect to have tenants within 30 to 60 days.

Pets of any kind are excluded from our lease and may only be added by addendum.  We will required an application background of pet.  Also, the tenants will need to pay a one-time fee and monthly rent for their pet(s). 

Our attorney drawn lease states no smoking on the premises. 

Families are a protected class we cannot discriminate. We are a fair and professional Management Company and take pride in our knowledge and practices, abiding by all Federal, State and Local Fair Housing Laws.

FlaRent Inc., has utility deposits with the major electric company and turn on/off status with all other local utility providers. Before your property is rented we will have the water/sewer and electric turned on. If we must submit a deposit for your property you will be billed for it. If we use our on-file deposit, there will be a minimal service charge. When the property is rented and the utilities are not part of the lease they will be a tenant responsibility.

Your property will not be in the exact identical condition as when you left it. There will be a difference due to normal wear and tear. When we live in a home as owner-occupants, we all have a special attachment to the home and it shows in the way we clean, take note of repair items, and maintain the house in general. Although tenants we select are screened very carefully, they may not view the house in the same way as an occupant-owner. They will clean and maintain the house as they are expected to, however, it may not be to the same standards.

While the house is vacant, we will check on it every week and/or as we show it to prospective tenants. Once it has been rented, we conduct one complete interior and exterior inspection each year. A complete report is sent to you with any recommendations for repairs or improvements.

Tenant maintenance guide. Tenants are provided with guidelines on proper maintenance and care of the property and its contents. Tenants are provided with a 24-hour emergency contact in the event repairs or other emergencies are required after-hours. Our management staff has a ready list of repair personnel for immediate dispatching to handle these calls. Licensed and insured. All vendors are continually verified to be up to date on their licenses, workman’s compensation insurance, liability insurance, and as necessary, bonding for larger cost related work. We monitor the repairs. We ensure that repairs to the property are completed in the most cost efficient and quality manner. We also ensure that inconvenience to the tenant is minimized through timely response and completion of the work.

Yes, owners maintain a $200 reserve fund per property, negotiable over 4 same owned properties, for any cost to the unit billed that may occur between rent collections.

Delinquent statement of account letters is sent to the tenant. Followed by phone call from their property manager. If both these steps fail to secure payment or arrangement for payment a legal 3-day notice to quit or pay is hand-posted on the property. The owner is kept informed throughout this process. From this point on it is a legal matter and goes to our attorney if payment has not been satisfied.

An eviction of a tenant is usually the last resort after all other attempts have been made to either collect rent or rectify an untenable situation. It is something we try to avoid at all cost. Evictions can be both lengthy and costly; however, it is an inherent risk of rental ownership and management. The eviction process to remove a tenant and regain possession of a rental property may involve time and money. Before any action is taken in this direction, you will be consulted and provided with all the details to a make a sound decision.

When a tenant fails to fulfil their lease term they are responsible for the rental installments that remain unpaid in their lease. In most instances their security will be claimed and applied to their debt balance. The owner of the property may consider small claims court or other credit enforcing companies to pursue full compensation of debt.

Our services include expenses related to the operation of the property such as; Yard/Lawn/pool/ fencing/ garage and most general repair outside and inside. Pest control if agreed. Your administrative charges such as paying: Accountant fees; Insurance; HOA dues; mortgage payments, property tax payments and utility turn on/off orders are not considered as covered under our management. However, for a minimal yearly fee and on some a transaction fee we will cover these items and more.

Rent is normally received on or before the first of each month through the 4th of the month; it is forwarded to the accounting department and processed for deposit. Upon deposit, any expense invoices are paid and the net proceeds disbursement is prepared along with the statement each month by the 10th. We encourage electronic ACH net proceeds into your bank account with online statements of each month at no charge. Handling fees will apply if elected non-electronic.

The records of copied paid invoices and income/expense statements are retained and provided to you on monthly basis. Year-end statements and 1099 for tax reporting are also provided either by mail or electronic viewing: Rental agreements, tenant files, inspection reports, and other documents as required for the operation of your rental property is held in our office. For the online portal owner, they may be shared in the “Document” section of your online portal.

Yes, insurance fire and liability is mandatory coverage. We advise all our property owners to consult directly with their insurance agent to be certain they are carrying adequate insurance for their property needs. We require current proof of insurance to be on record in our office for all properties we manage. We also request that FlaRent Inc. be named as additionally interest with the certificate sent to us if acceptable with your insurance company.

(Additional note on property insurance coverage). Your insurance does not cover the tenant’s contents. The tenant is informed to obtain renter’s insurance. This is also noted in their lease that the owner’s insurance does not cover the tenant’s personal contents or any loss they might have during their tenancy.